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Parts of a Resume

  Does the prospect of drafting a resume seem just too overwhelming? For some people, it may be, and they would benefit from the use of a professional resume service. But if you just want a simple document to take to a job interview, these simple instructions may be all you need.

  With the advent of personal computers, we now have the ability to make our resume look as if it were actually printed on our own personal letterhead. So create a nicely formatted heading at the top of the page, consisting of your name, street address, city, state, zip, phone number, and email address. Use the phone number where you can be reached most often (cell phones are ideal if you keep them charged at all times). Your email address should be as innocuous as possible, like bfjones@jimheth.com. If the email address you most commonly use is a little questionable (hotchick@jimheth.com), please use a different one. That is not the kind of message you want to send your prospective employer. 

  Do not use fancy or script fonts – even for the heading – and keep all text the same size, except for your name which could be a couple of point sizes larger. Use the same font throughout; 12 point is a good size. 

  The first thing you’ll want to put at the top of your resume is an objective. If you plan to have multiple copies of your resume printed out, you want the objective to be relatively general. That being said, “Objective: To find a challenging job that will use my talents” is too general. Everybody in the world wants that! A better objective would be “To secure a challenging position in human resources that will utilize my managerial background and interpersonal skills.” 

  Some people print out a special resume every time they apply for a different job, and use “To work for the XYZ Company as a Level 3 Technician” as their objective.  This isn’t really a good idea; if the Level 3 Technician job is filled and the company decides to keep your resume on file for a year, you’ve now limited yourself to that one job opening and you may not be considered for any others.  

  If you are writing a traditional chronological resume, your next section will be work experience. Here you will list your jobs, in reverse chronological order (most recent job first). For the first job, write the name of the company where you were employed, the dates of employment, and your title. Beneath that goes a very basic one- or two-line job description. And you’ll follow that with two or three bulleted lines describing your most important accomplishments in that position. Do not try and list every single thing you did there – two or three bullets, tops, and go on to the next job. 

  When you have listed every job you’ve held in the past 10-15 years, stop. Anything you did prior to that is probably no longer relevant. You may want to add a one- or two-line sentence briefly describing any very important job you held prior to this period. But do not go into any more detail than that.

  Next, you’ll want to describe your education, again listing the most recent educational institution first and working backwards chronologically. List the name and location of the school, the date you graduated, and your major. If you have graduated from any post-secondary program (even a two-year vocational school), do not list your high school under education; it’s assumed you have a high school diploma if you went to college.  

  How about personal interests? Many people include them, but they aren’t really a recommended part of a resume. If your volunteer activity is so intensive that it almost constitutes a job in its own right, you might want to consider listing it in the work experience section, and simply note that it is done on a volunteer basis. If you merely sing in your church choir or help out with your son’s ball team, that doesn’t belong on your resume at all. 

  And that, in short, is how to compile a basic chronological resume. This format works best for people who have had been consistently employed in the same type of industry over the span of several jobs, and whose education supports the level of work they now do. If this doesn’t sound like you, you might be better advised to contact a resume service who can tailor a resume to your individual needs.


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